What is HRMS Portal? – Login, Salary slip, & Employee ID

The HRMS is a software for employees; it stands for Human Resource Management System. It works as a Saas application; you can access it using web browsers or just download it as software on operating systems. It is used by your employer to manage employee records and services across the full lifecycle: joining, payroll, attendance, leave, learning, loans and exit.

In simple words, it is your online system to handle all HR programs digitally. If you are an employee, you can log in using your ID and password.

It’s better for both HR teams and employees. For the HR team, it reduces paperwork and makes processes faster. It allows them to manage payroll, monitor attendance, approve requests, and keep all employee records safe. Retired staff can also use HRMS in some banks to view pension slips and updates.

For example –

A HRMS Portal is like Netflix, but instead of watching movies, you manage your work life. Just like Netflix needs a user ID and password, HRMS also requires an employee ID and login. Once you sign in, you get access to everything related to your job in one place.

How HRMS works in Banks in India

In India, every bank has thousands of staff, from clerks to officers, and it would be impossible for HR teams to manually handle salary, leave, transfers, and training for everyone. That’s where HRMS comes in. Banks usually hire big Saas and software companies to design an HR Portal for them accordingly.

Once you join the bank, your HR team add your profile on the portal via email and mobile number, they allot you an employee ID and other details to access features such as –

• Digital salary slip download.
• Real-time leave balance and application system.
• Pension management for retirees.
• You can check the latest Policies & Circulars
• Health benefits and insurance offers.
• Loan application and approval workflows.
• Online training and compliance modules.
• Personal profile and bank detail updates.

You can access ESS (Employee Self-Service), where you can manage your daily work, holiday, attendance, reimbursement, update info, and you also have MSS (Manager Self-Service) here, where you can handle your subordinates.

Why HRMS is now trending in the indian Banking system in 2025

HRMS isn’t just a tool; it’s now the backbone of smooth employee management in banks (private and government-owned). Here’s why it makes such a big difference:

• Accurate payroll – Salary gets credited on time and without mistakes. No confusion, no miscalculations.
• Compliance made easy – Your PF, gratuity, income tax, and any other types of deductions are calculated correctly as per law, so you don’t have to worry about errors; however, AI is also playing a big part here.
• Transparency – You and your Staff can check their payslips, leave balances, or pension details directly, without visiting again and again to HR team.
• Built-in training – Many banks link training modules like CanDLE or PNB UNIV into HRMS. This makes it easier for employees to finish RBI-mandated and internal courses.
• Self-service freedom – Whether it’s updating a phone number or applying for leave, employees can do it themselves online in a few clicks.

Where Can Employees Access HRMS?

Bank and other top institutions’ HRMS systems are usually web-based and available through:

• Official HRMS portals using Google and Bing search engines (desktop/laptop).
• Intranet links inside branch networks.
• Bank Website – You can simply go to your bank’s site and tap on the employee corner. It is your HR system.
• Mobile applications – some banks provide apps for payslips and leave, such as SBI HRMS, PNB Parivar.

Major Banks, Institutions, HRMS Portal list

Bank/ Institution	Portal Name	Key Features
State Bank of India	SBI HRMS	Both Pensioner and Regular employees
Punjab National Bank	HRMS 2.0	Newly added features
Indian Bank	HR Connect	Payroll, leave, profile updates
PBGB (Paschim Banga Gramin Bank)	PBGB HRMS	Biometric Attendance
Food Corporation of India	FCI HRMS	Attendance, leave, service records

Employee Tools Linked to HRMS

Alongside the main HRMS portals, many institutions provide additional internal tools for learning, loan tracking, and workflow management:

#	Tool / Portal	Purpose
1	Tallyman Axis	Loan recovery & overdue tracking
2	PNB UNIV	Online training & certifications
3	Omni ICICI	Loan workflow management
4	CanDLE Canara	Employee eLibrary & eLearning

Pro Tip: You have to keep your Employee ID, registered mobile number, and official email handy before attempting to log in to other tools, such as training portals and handling workflow.

HRMS Solution Providers in India (for Banks, Companies, & Institutions)

In India, the major companies, private banks, and government offices do order to tech companies to build a special HRMS system for them. Here are a few firm names –

Type of Institution	Who Builds Their HRMS	Examples of Vendors / Partners	Why They Choose This
Public Sector Banks	Mostly custom-built with IT partners	TCS, Infosys,	Large employee base, strict security, pension & payroll integration
Private Banks	Mix of SaaS vendors & in-house	Darwinbox, PeopleStrong, Keka, Nextgen (ICICI report)	Mobile-friendly, fast rollout, modern dashboards
Co-operative & Regional Banks	Affordable SaaS HRMS	FactoHR, GreytHR, Infowan	Budget-friendly, compliance-ready, easy for smaller teams
Government Authorities	Enterprise-grade HRMS	PeopleStrong, Zoho People	Handles compliance, large-scale employee records
Startups & Fintechs	Cloud-first HRMS	Zimyo, Keka, Darwinbox	Focus on employee experience and scalability

Who Uses HR Portals?

HRMS isn’t only for HR people. It’s actually used by almost everyone in a bank or organisation, just in different ways.

1. Employees – They’re the biggest users. Staff log in to download payslips, apply for leave, update bank details, or finish training. For them, HRMS is like a one-stop shop.
2. HR Teams – HRMS saves them from endless paperwork. Instead of answering “Can you send me my salary slip?” a hundred times, they manage payroll, attendance, and compliance digitally.
3. Managers & Supervisors – They use HRMS to approve leave requests, check team attendance, and review performance reports. It helps them keep track of their people.
4. Retired Employees – after your retirement, you can use the same portal for downloading pension slips, health ID Cards, and enrolling family members for any upcoming benefits.

When Do Employees Use HRMS?

Employees use HRMS throughout their career lifecycle:

• Joining: Just after your joining day, you will receive an employee ID, create a login, and update your initial details. You can get help with Branch HR and Local Head Office (LHO).
• Monthly: to download payslips and verify salary credits.
• Annually: to upload income tax declarations and check bonus slips.
• During transfers/promotions: to update contact and address details.
• Retirement: to view pension calculations and PF balances.
• Training cycles: for compliance modules linked with HRMS credentials.

How to Find HRMS ID and Password

Every employee is assigned an HRMS ID upon joining.

Ways to find it:

• Usually, your Employee ID is your HRMS ID.
• Appointment/joining letter.
• Printed on older payslips.
• Displayed under “My Profile” after login.
• By contacting the HR helpdesk or your LHO helpline.

Password:

• The default password is shared by the branch HR or LHO on the first login.
• Use Forgot Password to reset via OTP.
• If the account is locked, HR must reset it manually.

Employee dashboard — what you’ll see and where to start

When you log into your bank’s HRMS (often through an internal portal or intranet), the employee dashboard is your landing page. Typical dashboard tiles:

• Payslips / Salary statements (monthly PDFs)
• Leave & attendance summary (balance, pending requests)
• Loan & recovery status (staff-loan workflow links)
• Training / LMS (links to CanDLE, PNB UNIV or internal courses)
• My profile (update mobile/email, emergency contact)
• Notices/circulars and transfer/posting information

Tip: bookmarks — save the HRMS portal link in your browser and use the intranet link (if provided) rather than a search engine to avoid phishing risks.

Which Information Can Be Updated in HRMS?

Employee Self-Service (ESS) modules allow staff to manage personal details without HR’s direct intervention.

Information you can update:

• Bank account for salary credit.
• Mobile number and email ID.
• Home address and emergency contacts.
• PF and gratuity nominee details.

Steps to Update Bank Details in HRMS

1. Log in to your bank’s HRMS portal.
2. Navigate to My Profile → Payroll/Bank Details.
3. Select Edit Bank Account.
4. Enter the new account number and IFSC.
5. Upload proof (cancelled cheque or passbook scan).
6. Submit for approval.
7. Check the request status under the My Requests tab.

If portal updating is not allowed, employees must fill out a Bank Account Change Form downloaded from HRMS and submit it to HR with documents.

How to Download Payslip from HRMS

One of the most common employee needs is a payslip download.

Steps:

1. As always, simply use Google and log in to the HRMS portal.
2. Click on Payroll/Salary → Payslip.
3. Select the month and year.
4. Click Download PDF.
5. If password-protected, enter the required format (e.g., Employee ID + DOB).
6. You can check the payroll page for the password.

Payslips are essential for:

• Loan applications.
• Income tax filing.
• Personal financial records.

How to Send Bank Account Details to HR via HRMS

• Log into HRMS portal → Self-Service → Bank Account Update.
• Upload supporting documents.
• Submit to HR.
• Track approval status under the request history.

If not available digitally, fill physical form and attach documents.

Employee Add-on FAQs You Should Know